Image 1
To complete this page, select the days of the week that your company is open for business or that your employees are working. For example, your company may be open Monday through Friday, but not be open Sunday and Saturday. To select the days that your company is open, click on the square checkbox immediately to the right of any listed day of the week. To deselect it, do the same. Once all relevant days have been selected, move on to the next feature of this page, as described in the following paragraph. Please see Image 1.
The '"Enable Specific Working Days for Each Employee" feature , when selected, allows for employees to be scheduled for, and paid for, work done outside of the regular business hours. Activating this feature can be on-going, or activiated during a specific pay period, as needed. If there are days that some employees regularly work beyond the normal working days for your company, select " Enable Specific working days for each employee". When doing so, this action will allow you to input data in the time management section of the system, of when employees have worked beyond the normal working hours, for that pay period, or continuously. For example, such as when a worker works on a weekend schedule or when a worker has worked overtime.
ViHRMS currently supports two methods of managing Non-working days: Global and individual. When an hourly worker works on a non-working day, that employee is paid at a time and a half rate according to Virgin Islands law.
In greater detail, in the event that your company is open from Monday to Friday, then you should use the global option that is shown above and de-select Sunday and Saturday, as normal working days. If however, your employees receive specific days off during the week, or work more days than the company is officially open for business, you should select the "Enable Specific working days for each employee" option. Once this is done, ViHRMS will allow you to modify the specific or overtime work days of each employee when they are later being added to the ViHRMS company account.
Selecting the correct working days for your company is also required before the next section of your company set-up, can be processed, the "Select Payment Dates" category.
Setting the correct working days is important because, at current, the payment dates (Paydays) in ViHRMS must be a working day as specified by the company administration, here, in the Set Working Days section. Therefore, if a payday falls on a non-working day, which is an unselected day on the Set Working Days page, ViHRMS will rollover the preparation and issuing of payslips, to the next available working day. For example, if your company does not have Saturday selected as a working day on the Set Working Days page, then payment cannot be made to employees on Saturday. ViHRMS will automatically roll over the payment to the next day that employees, or an employee, will be present at work or to the next working day. For example, the next working day, in this scenario, may be a Monday, and therefore ViHRMS will prepare the relevant payslip for that Monday, which would be the next available working day. (Here) (And so setting the correct standard payment dates and for specific employees if they vary is essential to a successful set-up of your account.)